Job Purpose
The Human Resources Generalist is a dual role involving full spectrum human resources and administrative assistance responsibilities of Keystone Advisors. This role is responsible for performing HR-related duties on a professional level in the following HR functional areas: benefits administration, employee relations, performance management, on boarding, policy implementation, recruitment / employment and employment law compliance. The HR Generalist will undertake a broad set of administrative and clerical tasks, such as providing support to our HR Director assisting in daily office needs and managing our company’s general administrative activities, particularly making travel and meeting arrangements, preparing reports and assisting with project proposals
Duties and Responsibilities
• Administers various human resource plans and procedures for all company personnel; assists in the development and implementation of employee handbook and personnel policies and procedures, in conjunction with senior management.
•Manage payroll processing using Gusto, ensuring timely and accurate payments.
•Oversee company payment portals and credit card transactions
• Performs benefits administration to include claims resolution, change reporting, approving invoices for payment and communicating benefit information to employees.
• Conducts recruitment efforts; conducts new-employee orientations; monitors career-pathing program.
• Handles employee relations counseling, outplacement counseling and exit interviewing.
• Maintains company organization charts and the employee directory.
• Recommends new approaches, policies and procedures to effect continual improvements in efficiency of the department and services performed.
• Maintains compliance with federal and state regulations concerning employment.
• Responsible for the facilities day-to-day operations (such as distributing building access keys and back-up to security access cards, etc.)
• Supervises and coordinates overall administrative and office activities.
• Supervises the maintenance and alteration of office areas and equipment, as well as layout, arrangement and housekeeping of office facilities.
• Responsible for arranging internal office moves.
• Negotiates the purchase of office supplies and furniture, office equipment, etc., for the entire staff in accordance with company purchasing policies and budgetary restrictions.
• Participates as needed in special department projects.
• Collaborate with executive and senior administrative assistants to handle requests and queries from senior managers.
• Help clients and company representatives contact each other.
• Organize contact lists and filing systems.
• Attend meetings and take detailed minutes.
• Arrange events, appointments and travels.
• Manage phone calls and correspondence (including email, memos, letters, faxes and forms)
Qualifications
• A bachelor’s degree in related field preferred
• Three to five years combined human resource and office management experience preferred
• Microsoft Office required
• HRIS systems preferred (Gusto)
• Solid understanding of federal and state employment regulations
• Working knowledge of office processes
• Significant experience with office management systems and procedures, as well as with office equipment, such as printers and fax machine.
Physical Requirements
• Sit for long periods of time
• Stand and bend
• Use of computer, keyboard and phones
• Ability to use hands and fingers
• Ability to speak and hear
Work Information- Onsite
Office Location: 10900 Corporate Center Drive Suite 150 Houston TX, 77041
Hours: Monday – Friday, 8:00am – 5:00pm on site during regular season; Times will vary during OEP and AEP, October through December