Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Process new hire and termination paperwork.
- Update all workflow process as needed (New Hire, Term, Benefits, etc.).
- Interpret and data enter new hires and any changes to employee records in HRIS (i.e., promotions, supervisors, raises, etc.).
- Administer Background Authorization and checks for all new hires.
- Meet with managers and supervisors to ascertain needs of the general employee population.
- Conduct training for employees (both staff training and manager training) on a periodic basis TIMECO/DECENT functionality, including time & attendance (timecard issues)
- Perform new-hire onboarding processes; distribute and assist with new hire forms. Initiate background checks.
- Review the policies of the organization with all new hires and hold periodic review of the Employee Handbook for all management.
- Coordinate and explain the recruiting and pre-employment process with hiring managers.
- Assist in benefits administration by answering employee’s questions, coordinating new hire enrollments, and processing benefits terminations.
- Process Anniversary and Birthday reports
- Manage the termination process and perform exit interviews.
- Assist with FMLA administrative task and communications to employees, as needed.
- Assist with HR and benefit support to managers and employees.
- Collaborate with HR Manager and Senior HR Manager on projects and any other task assigned.
- Utilize workflow processes to complete all new hire and termination activities.
- Keep employee files cleaned, organized and correct any issues with files.
- Process Unemployment request for all divisions.
- Manage and update New Hire/Terms/Replacement and Requisition sheets, as required.
- Reports
SUMMARY: The Human Resources Coordinator is responsible for the day-to-day coordination and administration of policies, programs, and activities related to new hire onboarding, termination processes, benefits administration, compliance, and general HR administrative duties. The individual should hold a high degree of employee relations experience in a small company or entrepreneurial environment
- Create and update spreadsheets with employee data and assist with HR Audits.
- Assist with corrective actions as needed.
- Attend or assist with employee relations including performing confidential investigations as needed.
- Conduct and process exit interviews.
- Update I-9 information and monitor changes and correct as needed; audit on a regular basis.
- Maintains compliance with federal, state and local employment and benefit laws; and regulations.
- Safeguards confidentiality of the medical records and complies with all local, state, and federal laws pertaining to medical records. Assures compliance with all HIPAA regulations concerning use, retrieval, storage and sharing of medical records.
- Report findings of inquiries, complaints and employee satisfaction to applicable management when necessary.
- Assists in training and/or cross-training employees.
- VOE
- Background checks
- OIG
- Door codes-30-days
- Other duties assigned.
Education / Experience
- High school diploma or equivalent required.
- Associates degree in Human Resources or related field, or equivalent experience, required.
- 1 to 3 years of human resources and office administration required.
- Adheres to compliance policies.
- Constantly strives to achieve excellence in day-to-day operations of respective department.
- Works collaboratively with all members of management to resolve departmental and organizational challenges expeditiously, economically, professionally and with minimum disruption to the practice.
- Experience working in a multi-function, multi-geography environment preferred.